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Unincorporated Organizations

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Unincorporated organizations are made up of non-profit groups like a sports team or community service organization. These groups decide who can manage their accounts by electing volunteers into various positions. Use this chart to find out how to manage these accounts.

If you…

then you need to…

…appointed new volunteers to manage the account.

…update the Sponsors, Signing Authority Positions and the Signers of the organization.

…changed the elected positions that will perform transactions.

…update the Signing Authority Positions for the organization.

…changed the people in the elected roles that are signing authority positions.

…update the Signers for the organization.

If you need more help or information, please contact us.

You’ll need to update your Sponsors when an existing Sponsor steps down. At least two must have (or be willing to sign up for) a personal membership with Coast Capital Savings.

To complete this change you’ll need to provide some meeting minutes or a letter signed by the previous Sponsors on the change, and have your new Sponsors sign forms to make it official.

 

Example:

Next Steps:

The PAC at a local elementary school had their annual general meeting and Patricia Chan and Janice White volunteered to manage the account. All previous Sponsors stepped down.

Patricia and Janice will need to become Sponsors and bring signed meeting minutes or a letter from the previous Sponsors.
Who needs to visit the branch?

Are both Sponsors leaving the organization? Only the new Sponsors need to attend in branch, as long as authorization is given from the two original Sponsors. This authorization can be in writing or in person.

If only one Sponsor is leaving the organization, then the remaining Sponsor will need to be present in branch to complete the change.

During that time, you could also change Signing Authority Positions or Signers.

Follow these steps

Step 1

Book an appointment

Contact a Small Business Specialist

Step 2

Bring the required documents

  • Valid government issued photo ID
  • Signed meeting minutes or a signed letter by two original sponsors

Signing Authority Positions are the roles of the organization that can perform transactions on the account. Your Sponsors will choose how they want to manage the account by appointing various organizational roles as Signing Authority Positions.

These situations typically also involve an update of the Signers.

 

Example:

Next Steps:

The PAC at a local elementary school voted to remove Signing Authority from their Secretary position. Claire Williams currently holds the position.

The PAC at a local elementary school will need to remove the “Secretary” Signing Authority Position, and remove Claire from the list of Signers.

The PAC at a local elementary school needed to give their Vice President Signing Authority, since their President would be away on holidays.

They will need to add the Vice President as a Signing Authority Position, and make the person in that role a Signer.

The PAC at a local elementary school decided that only the President and Treasurer could pay from the account.

The Sponsors will need to update the Signing Authority Positions for the account to allow transactions from only the “President” and “Treasurer”.
Who needs to visit the branch?

Anyone can come into the branch as long as they are able to provide authorization from the two current Sponsors. Authorization can be provided by completing the document below or by having the Sponsors present in-branch.

If Sponsors are changing then both new sponsors must attend the branch. During that time you could also change the signers.


Follow these steps

Step 1

Complete the attached form

Resolution Appointing Signing Officers

Step 2

Book an appointment

Contact a Small Business Specialist

Step 3

Bring the required documents

  • Valid government issued photo ID
  • Signed meeting minutes or a signed letter by the two Sponsors
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Signers are the individuals that have the ability to perform transactions on the account. To become a Signer, each person must have already been given a role in the organization that is a Signing Authority Position.

Example:

Next Steps:

The Surrey Sharks minor hockey team changed their coach Bill Woods to Jack Burns.

The Sponsors will need to make Jack Burns a Signer for the organization. Assuming that the coach role was already a Signing Authority Position.

The Surrey Sharks minor hockey team appointed a new team manager Jane Smith, and the team manager role was never a Signing Authority Position.

To make Jane a Signer, the Sponsors will first need to make the team manager role a Signing Authority Position, and then complete the steps for a Signer.

The Surrey Sharks minor hockey team wanted to remove an inactive Signer and assistant coach Bob Wong, who was no longer able to volunteer.

The Sponsors will need to remove Bob Wong as a Signer, and decide if they will appoint a new assistant coach or remove the Signing Authority Position.
Who needs to visit the branch?

Only the new Signer needs to appear in branch, so long as you are not removing a Sponsor.

Follow these steps

Step 1

Complete the attached form

Have the two Sponsors complete this document.

Change to Authorized Signing Officers

Step 2

Book an appointment

Contact a Small Business Specialist

Step 3

Bring the required documents

  • Valid government issued photo ID
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